SUPPORT SERVICES COORDINATOR (TEMPORARY)
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DEPARTMENT: Support Services
POSTING DATES: THURSDAY, 05/01/08 – WEDNESDAY, 05/21/2008
SALARY: $21.59 per hour (Pay Level 10)
WORKING HOURS: 30 hours per week, flexible schedule during regular business hours.
DURATION: 7-month temporary position to begin on or about June 1, 2008 through December 31, 2008.
LOCATION: Library Central Services, 5205 Northwest Drive, Bellingham, WA 98226 with occasional travel to WCLS Branches.
DUTIES:
Provides interim leadership to the Support Services
department which handles acquisitions, cataloging, serials,
and processing of Library materials system-wide, Interlibrary
loan, and the processing, handling and delivery of library
materials to and from system branches and the Bellingham
Public Library; reviews department organization, procedures
and processes; identifies potential efficiencies; designs
and implements plans for future department organization and
leadership.
Essential functions include:
• Support Services operations: Leads the Support Services department with
vision; encouraging efficiencies, innovation, and teamwork. Provides interim
supervision
for all the operations of the Support Services department, including acquisitions,
cataloging, processing, serials, distribution of library materials, Interlibrary
loan, and centralized circulation activities such as system-wide status reports,
snags, staff circulation, damaged materials.
• Planning: Evaluates and reviews Support Services department organization,
procedures, work assignments and needs, and develops at least two plans for
future department
organization and leadership that maximize efficiencies and effectiveness.
• Budgeting: Develops the annual budget for Support Services department;
develops projections of needs and expenses; recommends budget adjustments;
authorizes and monitors departmental expenses. Balances acquisitions fund accounts
against
library system fund accounts monthly.
• Staff supervision: Develops and guides Support Services staff toward
the highest standards of library services. Supervises staff; keeps staff
informed on work
related procedures. Oversees the selection, training, recognition, discipline
and professional development of staff.
• Distribution services: Supervises the delivery of library materials including
packing, unpacking, and distribution; creates/manages delivery routes
and schedules; arranges for substitute drivers as needed; orders supplies and
furnishings
as needed.
• Promotes core Library values: supports intellectual freedom. Assumes
responsibility for how library is perceived by the staff and the public.
Provides leadership
to the Library though collaborative problem solving.
QUALIFICATIONS:
1. Bachelor’s Degree in Organizational
Development, Human Resources or related field; and
2. Three years or more increasingly responsible relevant
experience; public library experience preferred; or
3. Equivalent combination of technical training, education,
and/or experience.
4. Strong supervisory skills with a demonstrated ability
to create a positive work environment for staff with varying
degrees of experience and responsibilities, and evidence
of ability to build a cohesive team.
5. Understanding of new and emerging technologies.
6. New employees are subject to a CRC (criminal records check)
per RCW 43.43.832.
APPLICATION: Submit a completed WCLS APPLICATION
PACKET* with a resume and cover letter by 5 p.m. Wednesday,
May 21, 2008 to:
Christina Read, Human Resources
Whatcom County Library System
5205 Northwest Dr.
Bellingham, WA 98226
E-mail: cread@wcls.org Fax: (360) 384-4947
Phone: (360) 384-3150, ext. 216
*APPLICATION PACKETS MUST INCLUDE:
• Complete WCLS application form
• List of at least two professional references
• Cover letter of no more than 2 pages describing experiences
and abilities related to: a) organizational development,
b) public libraries, and c) supervisory experience.
JOB BEGINS: As soon after hiring as possible
SELECTION: Selection criteria may include the contents of the application, an oral interview and skills test. Selection of applicants for further consideration and/or possible testing will be determined by the information supplied by the applicants on their applications and accompanying documents. It will be the responsibility of the applicant to supply sufficient information and detail on the application to permit WCLS to properly determine the applicant’s qualifications, abilities and attributes as they relate to the listed position. Interviews will be scheduled ONLY with best qualified applicants, based upon applications, resumes and other documents received, and test results. Applicants who need accommodation during the application, testing or interview process should contact Human Resources.
EEO: The library is an EQUAL OPPORTUNITY EMPLOYER. All qualified applicants will receive consideration without regard to race, religion, color, creed, national origin, sex, sexual orientation, age, political affiliation or belief, marital status, veteran status, or the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a disabled person.